Reception & Travel Assistant H&M

Would you like to be responsible for maximizing profitability, helping with cost control, managing the state with routines and H&M rules? And in turn, to develop in a dynamic and challenging environment, the main responsibilities will be:
Office: aids in the management of the reception and in coordinating the administrative tasks of the office

Travel: Aid in the organization of travel activities throughout the company and in the management of suppliers

Office duties:
Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image

Receives guests, answers phones, receives office deliveries, and maintains a clean and professional receiving area

Handles correspondence including opening, sorting and distributing mail; ordering office supplies; maintaining office files; maintaining subscriptions; processing invoices; processing travel orders and changes; maintaining and updating Store Activity Calendar

Assists with any administrative needs, including calendar management, travel arrangements, communications, updating region contact lists and expense reports as needed

Accommodation bookings, seminar/meetings organization (internal and outside H&M premises)



Travel duties:

Travel booking for the employees, tickets and hotel
Visa support for the business
Secure Visa guidelines for incoming and outgoing staff
Responsible for coordinating and administering Relocation Policy for the business

Requirements:

Participating in tenders with hotels and conference vendors
Relationship with travel agencies

Other requirements are:

Min 1-2 years of mixed experience in both reception and travel department / agency
Excellent written and verbal communication skills
Fluent in English (verbal & written)
Good analytical and planning skills
Good administrative skills and being very organized and structured
Takes own initiative and seeks proactive solutions to problems
Ability to work under stress and to multitask
Must have strong customer service orientation including being friendly, helpful and professional.
Courteous and polite telephone skills.
You work well in a team and have a straightforward communication ability adding to an open atmosphere that allows growth. Ability to work independently
Strong computer skills, including the Office package
Excellent presentation and interest of fashion as this is the first and last image of the office

Are you interested? Please apply as soon as possible, not after than April 23rd, 2019.